Court Clerk and Registrar (Irregular On-Call)

Do you want an exciting career supporting an accessible, fair, timely and effective justice system for Ontarians? Consider joining the Ministry of the Attorney General, Court Services Division where we offer an extensive training program to teach you everything you need to know to become a Court Clerk and Registrar in the Superior Court of Justice and/or Ontario Court of Justice.

The hours for this position are irregularly scheduled and the hours can vary by court location with no minimum guarantee of hours. You may be scheduled up to 36.25 hours per week.

What can I expect to do in this role?

In a fast-paced team environment, you will perform a wide range of duties both in and out of the courtroom to support in-person and virtual hearings.

You will:

• Prepare and maintain courtrooms for proceedings e.g., ensure availability of forms, documents, supplies; test run in-person and virtual court-related equipment; resolve technical issues; maintain equipment and log exhibits; speak publicly, liaise with parties regarding courtroom procedures, protocol; prepare dockets and send to local courts
• Handle exhibits and maintain exhibit room
• Prepare legal documents and other paperwork with attention to detail; amend and sign documents; endorse court information dockets and obtain judicial officer's endorsement; record statistical data and enter data into computerized systems; accept bail money
• Provide assistance and training to others; contribute to courts service improvements

How do I qualify?

Mandatory

• Typing and fully programmable word processing skills to 30 words per minute (wpm)

Please note, you will be required to:

• Undergo a security screening check under the Ontario Public Service (OPS) Employment Screening Check Policy, which includes a criminal record check (Criminal Records and Judicial Matters Check)
• Become a Commissioner of Oaths

You may be required to:

• Work from home
• Work on weekends and statutory holidays
• Report to work at other court locations (Potentially in small aircraft or driving a motor vehicle as required) when scheduled or on an as-needed basis
• Have a valid Driver's License within the Province of Ontario, where required

Organization and Coordination:

You are:

• Highly organized to maintain materials and information in an orderly fashion
• Able to plan, coordinate and monitor multiple activities at the same time; i.e., multitask in a fast-paced environment
• Flexible and adaptable to accommodate constant shifts in focus and changing priorities
• The ability to work independently – within a court setting or from home – and in a team environment, proposing solutions for the optimal use of time and resources to ensure operational requirements are met

Accuracy and Attention to Detail:

You have:

• Excellent attention to detail to prepare concise, accurate documents
• Ability to spot and rectify errors quickly

Oral Communication and Interpersonal Skills:

You can:

• Clearly and concisely communicate information and give instructions to small and large groups of people on highly procedural matters
• Professionalism, oral communication and interpersonal skills, tact and good judgement to interact and liaise with several parties
• Maintain order and court decorum at in-person and virtual hearings

Computer Proficiency:

You have:

• Proficiency with computer software and case management systems (data base programs)
• Basic technical skills and can learn to troubleshoot court equipment (e.g., digital recording, video equipment and display devices)

Additional Information:

Address:

• 15 Temporary - Irregular On-Call, duration up to 5.5 months, 50 Eagle St W, Newmarket, Central Region, Criminal Record and Judicial Matters Check

Compensation Group:Ontario Public Service Employees Union
Understanding the job ad - definitionsSchedule:3.7
Category:Administrative and Support Services
Posted on:Thursday, May 26, 2022
Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Development Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• OPS Commitment to diversity, inclusion, accessibility, and anti- racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
  We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
  Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprintpages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
  We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.