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Administrative Assistant (NOC 13110)

  • Fred Trottier Construction Ltd.

  • 420 McArthur Avenue

  • Posting Date: Jul 30, 2024

  • Expiry Date: Aug 30, 2024

  • Job ID: 41988

Expired SPONSORED Full time Admin-Clerical

Job Description


  • Manage and maintain the executives' professional and household schedules, appointments, and calendars.
  • Prepare, edit, and proofread a variety of documents, including correspondence, reports, presentations, meeting minutes, and other materials.
  • Coordinate and schedule meetings, conferences, social gatherings, and travel arrangements.
  • Handle incoming and outgoing mail, telephone calls, and electronic communications.
  • Organize and maintain office files, records, and documents.
  • Assist with research and data collection to support business activities and make recommendations to executives to improve operational procedures.
  • Manage office and residential supplies, equipment, furniture, and inventory.
  • Perform general office administrative tasks and provide support to other team members as needed.
  • Perform or schedule and supervise housekeeping, maintenance, and related activities at the office and the executives' residences.
  • Offer flexibility to, at times, work beyond regular office hours and be on call as needed.
  • Demonstrate a high level of discretion and the ability to handle confidential information.
  • Additional duties as required.
  • Terms of employment: Permanent and full-time.

 

  • The language of work: English .
  • Wage: $26.75 per hour.
  • Benefits: none
  • Location of work: Ottawa, Ontario.
  • Contact information to apply for the job: applications@trottier.ca.
  • Skills requirements:
  • Required education:
  • Completion of secondary school.
  • Completion of a one-year or two-year college or other program for administrative assistants or previous clerical experience is required.

 

  • Required work experience:
  • Substantial proven experience in an administrative role.
  • Exceptional organizational skills.
  • Strong interpersonal and leadership skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in planning travel online, including the ability to secure competitive rates for flights and accommodations and adept problem-solving skills for handling last-minute travel needs.
  • Effective problem-solving skills and critical thinking abilities.
  • Must be willing to sign a confidentiality agreement in order to ensure that sensitive information is safeguarded.
  • Must have a valid driver's license and access to reliable transportation.


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