Resources Clerk

Are you an efficient office administration professional with excellent organizational skills? If so, consider these positions with the Ministry of Northern Development, Mines, Natural Resources and Forestry, Regional Operations Division.

What can I expect to do in this role?

You will:

• provide a range of administrative and district support services such as: arranging, participating and recording minutes of meetings, composing routine correspondence, receiving incoming and preparing outgoing mail, producing approvals/permits/licences, logistical support to district supervisors and teams, ground-to-ground or ground-to-air radio coverage, organizing and maintaining district filing systems, undertaking corporate searches associated with licences, maintaining office supplies and equipment, compiling data and drafting reports
• contribute to the organization and maintenance of district electronic and paper filing systems under the Ontario Public Service Information Management guidelines for district files
• provide front-line customer and client services to internal and external clients
• assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, identifying and resolving errors, processing requests for cash float and maintaining district financial records

How do I qualify?

Office Administration Experience:

• Demonstrated experience with office administrative duties such as manual and automated filing, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment
• Demonstrated proficiency with computers and software programs such as word-processing, database, electronic mail, internet, spreadsheet and financial and revenue applications to format and prepare correspondence and reports, input and retrieve data and maintain computerized records

Planning and Organizational Skills:

• Ability to schedule and organize meetings, training sessions, seminars and workshops
• Ability to use effective time management skills to organize own workload to ensure deadlines are met

Communication Skills:

• Ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the general public and staff
• Ability to compose and proof read general correspondence

Judgement and Analytical Skills:

• Ability to determine nature and urgency of matters, inquiries and processes and prioritize, action or refer accordingly
• Ability to identify and resolve discrepancies in reports and financial data
• Ability to interpret and apply relevant, policies, procedures, directives, guidelines, regulations and/or statutes
• Ability to maintain a high level of confidentiality

OPS Commitment to diversity, inclusion, accessibility, and anti- racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information:

Address:

• 1 Permanent, 31 Riverside Dr, Pembroke, East Region

Compensation Group:Ontario Public Service Employees Union
Understanding the job ad - definitionsSchedule:3.7
Category:Administrative and Support Services
Posted on:Monday, June 13, 2022
Note:

• C-NR-183238/22