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Gordon Food Service has an opportunity for an experienced Executive Assistant who will be responsible for a number of administrative duties. We are seeking an individual with a passion for taking on challenges. Reporting to the President of the BC Division, the ideal candidate will be a highly motivated individual with strong business acumen, strong attention to detail and previous experience providing senior-level support. Candidates must have the ability to interact professionally while maintaining confidentiality. The ability to work independently and prioritize in a fast-paced changing environment is crucial.
What We Offer
Medical, Dental, Prescription Drug, and EFAP Benefits after 30 days of employment
Comprehensive customizable benefits program to suit you and your family needs including dental, vision, prescription drugs and extended health coverage
Company matched retirement program
Annual bonus and profit sharing
Training and career advancement opportunities
Gordon Food Service product discounts
Employee appreciation events
125 year, family owned and operated company history
Provide administrative support to the President and 4 Directors for the BC division
Coordinate full-scope meetings and large events for over 800 employees (Town Halls, Annual Celebrations, Family Day etc.)
Manage various internal calendars
Coordinate travel plans for leadership in Concur
Approve and submit time cards for the leadership team in UKG/Kronos
Direct communication with employees internally and externally
Support and direct various committees (Community Sharing, Annual Celebration, Upgrowth Collective)
Draft and edit emails, announcements, minutes, and presentations
Prepare and submit expense reports on behalf of the senior leadership team
Establish and maintain strong working relationships with internal and external customers
Maintain confidentiality and discretion
Coordinate and arrange meetings, including preparing agendas and creating presentations/supporting documents, reserving facilities, and manage corresponding budgets
Act as a resource center for a variety of processes and systems (company programs, expenses, policies)
Skills You Bring
Excellent communication skills, both verbal and written
The ability to work confidentially and independently
Ability to prioritize tasks in high energy environment
Ability to solve problems under pressure and provide creative solutions when necessary
Negotiation experience with external vendors
Goal oriented, motivated self-starter with excellent organizational skills and ability to handle multiple tasks
Be able to work within tight time demands
Special event planning/hospitality experience
A strong knowledge of Google Suite
Knowledge of UKG/Kronos, Concur and Ariba software is preferred
Minimal local travel may be required
Relevant education and three to five years’ prior experience in mid-to senior-level administration, business, management, or related field preferred
Gordon Food Service is the largest, privately held foodservice distributor in North America. The best restaurants and food service locations trust us to deliver their products promptly and safely every single day. Our family-owned company has a history of developing great people – and our people are what set us apart. Every person we hire is important and we are proud to have built the kind of company that both develops careers and creates lasting friendships.
What We Value, You Value
We are committed to building a strong relationship with our local community through our Community Sharing Committee.
*We thank all interested applicants, however, only those under consideration shall be contacted*
We thank all applicants for their interest, however only those selected for the next stage will be contacted. Gordon Food Service is an equal opportunity employer who strives to provide an inclusive work environment that involves everyone and embraces the diverse talent of its people. All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to any enumerated or analogous grounds of discrimination, including race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income, family status, sexual orientation or status as a qualified individual with disability.
If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to firstname.lastname@example.org and use the words “Accommodation Request” in your subject line.